Work with us - Procurement

Further information on the call for tenders and call for expressions of interest as well as all necessary documentation is available electronically in the Open Tenders page

“Public procurement” means the purchasing of works, supplies and services by public bodies at either national or Union level.

The objective of public procurement is to increase the choice of potential suppliers to public bodies, thereby allowing to achieve a better value for money result, while at the same time developing market opportunities for companies.

Public procurement at Europol

Europol must respect EU regulations on procurement and budgetary matters when contracting with economic operators (persons, companies or other legal entities). The conclusion of a contract is in principle only possible after the successful completion of a tendering procedure.

In accordance with Article 85 of the Financial Regulation applicable to Europol , the relevant provisions regarding procurement (in particular Title V – Procurement) of the Financial Regulation applicable to the general budget of the Union [1] and its Rules of Application [2] apply to Europol.

All Europol procurement procedures are centrally managed by the Europol Procurement Office in order to ensure better coherence in the application of the rules and to guarantee compliance with the principles of transparency, proportionality, equal treatment and non-discrimination.

What action needs to be taken to supply Europol with goods or services?

More information:

Europol relies on contracts with economic operators for the supply of goods and/or the provision of services. The goal of each procurement process is to finalise one or more contracts with the tenderer(s) that offer best value for money. On the following pages, you will find a description of the procurement process applicable to Europol, information about on-going and closed tender procedures as well as how to contact the Europol procurement team.

For high value contracts (above the EU threshold) Europol publishes contract notices in the Official Journal of the European Union (OJEU). All contract notices published are available on the TED (Tenders Electronic Daily) database.

For low-value contracts (below the EU threshold) Europol publishes an ex-ante publication on its website.

Interested economic operators are invited to periodically check the Europol’s procurement webpage as Europol publishes new procedures continuously. Please note that Europol does not offer a mailing-list service or a notification of the launch of individual tenders.

How to get in touch with the Europol Procurement Office

by mail: Europol Procurement Office, Eisenhowerlaan 73, 2517 KK The Hague

or online: Procurement - Contact Form

Useful documents

Different types of public procurement procedures

The choice of procurement procedure is based on the specific needs, as defined by Europol. According to the Financial Regulation applicable to Europol, the choice of the tender procedure and advertising requirements depend mainly on the threshold amounts of the contracts foreseen. The thresholds in use are currently as follows:

Value of the call for tenders Minimum procedure required Means of advertising
< €15,000 Negotiated procedure with a single supplier/service provider No advertising
€15,001 - €60,000 Negotiated procedure with at least 3 candidates Only advertising on Europol Webpage
> €60,001- €135,000 for supplies and services Negotiated procedure with at least 5 candidates

Procedures following a call for expressions of interest ( list of pre-selected candidate or list of vendors or, if considered appropriate, open or restricted tender procedure

Both TED and Europol Webpage
> €135,001 supplies and services Open tender procedure or restricted tender procedure with a contract notice published in the Official Journal Both TED and Europol Webpage

Special procedures not included in the above table

  • The dynamic purchasing system for commonly used purchases
  • The competitive dialogue (an option available when a contract is particularly complex and cannot be awarded using one of the standard procedures mentioned in the table above)
  • The competitive procedure with negotiation
  • Negotiated procedure without publication of a contract notice in the Official Journal may be used in exceptional cases
  • Design Contest and Innovation partnership

[1] Regulation (EU, EURATOM) no 966/2012 OJEU L 298, 26 October 2012, p.1

[2] Commission Delegated Regulation no 1268/2012 OJEU L 362, 31 December 2015, p.1