Work with us - Procurement

Affording market opportunities, thus ensuring value for money

Further information on the procurement procedures as well as all necessary documentation is available electronically in the Ongoing procurement procedures page

As an EU agency, Europol follows strict public procurement rules in contracting economic operators (persons, companies or other legal entities) for goods, services and works.

Conclusion of a contract is possible only after the successful completion of a procurement procedure.

‘Procurement’ means the acquisition by means of a contract of works, supplies or services and the acquisition or rental of land, existing buildings or other immovable property, by one or more contracting authorities from economic operators chosen by those contracting authorities. Europol is a contracting authority.

The objective of public procurement is to increase the pool of potential suppliers, thereby allowing public bodies to get value for money while affording market opportunities to companies.

As a contracting authority, Europol has to comply with strict procurement rules. All Europol’s procurement procedures are governed by:

Europol’s procurement procedures are centrally managed by its Procurement Office.

Advertisement of procurement procedures

More information:

Europol, like all EU institutions, uses the term “procurement procedures” in reference to calls for tenders. The way the procurement procedure is advertised depends on the estimated maximum value of the contract to be awarded.
 
Interested economic operators are invited to periodically check the Europol’s procurement webpage as Europol publishes new procurement procedures continually. Please note that Europol does not currently offer a mailing-list service or a notification of the launch of individual tenders.

The term “procurement procedure” covers:

Contracts from EUR 135 001

Procurement procedures with an estimated value of EUR 135 000 or more as well as calls for expressions of interest are published in the S series of the Official Journal of the European Union (not applied in case of exception or in case of a negotiated procedure without prior publication of a contract notice, Article 134 RAP) and can be consulted online in the EU’s Tenders Electronic Daily (TED) database.

The procurement documents related to ongoing procurement procedures are available on the eTendering section of the TED site.

Contracts above EUR 15 000 to below EUR  135 000

Procurement procedures for contracts with a value between EUR 15 000.01 and below EUR 135 000 are advertised for a minimum of two weeks as an ex ante publication on this webpage under “ongoing procurement procedures”.

Contracts not exceeding EUR 15 000

Contracts with a value not exceeding EUR 15 000 can be awarded without any publication.

For more information, please contact:

Europol Procurement Office, PO Box 908 50, 2509 LW The Hague, the Netherlands

Or use our online contact form.

Value of the call for tenders Minimum procedure required Means of advertising
< €15,000 Negotiated procedure with a single supplier/service provider No advertising
€15,001 - €60,000 Negotiated procedure with at least 3 candidates Only advertising on Europol Webpage
> €60,001- €135,000 for supplies and services Negotiated procedure with at least 5 candidates

Procedures following a call for expressions of interest ( list of pre-selected candidate or list of vendors or, if considered appropriate, open or restricted tender procedure

Both TED and Europol Webpage
> €135,001 supplies and services Open tender procedure or restricted tender procedure with a contract notice published in the Official Journal Both TED and Europol Webpage

Special procedures not included in the above table:

  • The dynamic purchasing system for commonly used purchases
  • The competitive dialogue (an option available when a contract is particularly complex and cannot be awarded using one of the standard procedures mentioned in the table above)
  • The competitive procedure with negotiation
  • Negotiated procedure without publication of a contract notice in the Official Journal may be used in exceptional cases
  • Design Contest and Innovation partnership

 

Useful documents and other information