Specialist - Procurement – in the Governance Directorate (AD6)

Europol/2019/TA/AD6/364

ABOUT EUROPOL

This selection procedure is intended to establish a reserve list of successful candidates (indicative number is 3). There is currently 1 (one) post available. Europol may retain the right to make use of the reserve list to select candidates for similar posts, should business needs require so.

Europol is a well-established and recognized organisation that became an EU agency in 2010. It is constantly looking for creative, self-reliant and energetic employees, who are up to the challenges involved in international crime-fighting, to work in its state-of-the-art headquarters in The Hague, the Netherlands.

It employs more than 1,000 personnel, including around 130 analysts, to identify and track the most dangerous criminal and terrorist networks in Europe. Our people come from a variety of professional backgrounds such us law enforcement, finance, legal, information technologies, human resources, communication, etc.

Working in close-knit teams, our specialists use their expertise and our cutting-edge technology to support investigations into serious organised crime and terrorism within and outside the EU.

Europol has:
• disrupted many criminal and terrorist networks
• contributed to the arrest of thousands of dangerous criminals
• helped recover millions of euros of crime proceeds
• helped hundreds of victims of trafficking and abuse, including children.

The working environment at Europol has a lot to offer. It is:
• highly collaborative
• intellectually stimulating
• multilingual
• multidisciplinary
• international

Prospective candidates should be prepared to work in a dynamic and fast-moving environment that requires a high level of flexibility, and should have the ability to perform well within a team.

Equal opportunity
Europol is an equal opportunities employer and encourages applications without distinction on the basis of gender, colour, racial, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, nationality, age, sexual orientation or gender identity.

We aim to create and maintain a healthy and attractive work environment that supports women and men in their career planning and in achieving a healthy work-life balance.

Employment at Europol is open to nationals of EU Member States. There is no nationality quota system in operation, but Europol is striving for a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members. Applications from female candidates are particularly encouraged.

If you would like to be part of a supportive team that allows you to make a strong contribution, and if you have seen a position that appeals to you, we'd like to hear from you.

BACKGROUND, MAIN PURPOSE AND TASKS OF THE POST

The Governance Directorate is responsible for supporting and assisting Europol Management and the rest of the organisation by providing advice and maintaining strategic links with relevant EU bodies and law enforcement agencies of the Member States.

Maintaining close cooperation with other directorates, particularly on key corporate matters and monitor business planning and performance management, are also among the Directorate’s tasks.

Furthermore, the Governance Directorate is responsible for promoting Europol's achievements in the media and among the public and the representation of the organisation at internal and external meetings as well as ensuring Europol’s physical and data security and providing procurement services to the organization. 

The Procurement Unit delivers the following services:

  • planning and implementing tender procedures;
  • drafting contracts for goods and services with external suppliers and managing these contracts;
  • collecting information related to procurement at Europol;
  • managing all non-financial procurement activities.

The incumbent will be working under the supervision of the Head of Unit Procurement. He/she provides advice on procurement matters, runs tender procedures, and prepares contracts in line with the applicable Financial Regulations.

The successful applicant will have to carry out the following duties:

  • Initiate, coordinate and manage procurement procedures in compliance with the Financial Regulation applicable to the general budget of the European Union, and with internal instructions and guidelines on procurement procedures;
  • Contribute to drafting, planning, implementing and monitoring of the annual procurement plan based on prior review and analysis of Europol’s procurement needs;
  • Produce contracts resulting from procurement procedures, in cooperation with Europol’s Legal Unit, as needed;
  • Provide advice to Europol staff throughout the procurement procedures and during contract implementation;
  • Ensure that the files of allocated procurement procedures meet audit requirements;
  • Advise the concerned business areas on contract management and vendor performance issues;;
  • Regularly review, analyse and further develop procurement practices, templates and guidelines, to encourage good governance and the adoption of best practice procurement within Europol to meet changing objectives and priorities;
  • Any other tasks in the area of competence as assigned by the line management.

REQUIREMENTS - ELIGIBILITY CRITERIA

CANDIDATES MUST:
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Produce appropriate character references as to his or her suitability for the performance of the duties;
• Be physically fit to perform the duties pertaining to the position (prior to appointment, the successful candidate will be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that the candidate fulfils the requirements of Article 12(2)(d) CEOS);
• Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.

CANDIDATES MUST HAVE:

• A level of education that corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is three years;
OR
• Professional training of an equivalent level in a relevant area (e.g. Police Officer’s School) and after having completed the training, at least the number of years of relevant professional experience as indicated below:

Duration of professional training Professional experience
More than 6 months and up to 1 year 3 years
More than 1 year and up to 2 years 2 years
More than 2 years 1 years

• In addition to the above at least 3 years of  professional work experience gained after the award of the diploma.

REQUIREMENTS - SELECTION CRITERIA

a. Professional experience (assessed mainly during the shortlisting phase):

Essential:

  • At least 3 years of work experience in the service of a European Union institution, agency or body, or in an international organisation, or in a national body performing procurement and/or contract management related activities;
  • Experience in the procurement of goods and services, including managing complex procurement procedures, in particular in the field of ICT;
  • Professional experience in drafting and reviewing procurement documentation and contracts. 

Desirable:

  • Experience using electronic procurement tools

b. Professional knowledge (assessed during the selection procedure Written/Practical test and/or interview): 

  • Knowledge of procurement procedures and practices; 
  • Knowledge of contract management and administration; 
  • Knowledge of contract negotiation. 

Desirable:

  • Training in EU procurement framework. 

c. General competencies (assessed during the selection procedure - Written/Practical test and/or interview):

Communicating:

  • Very good communication skills in English, both orally and in writing.
  • Ability to draft clear and concise documents on complex matters for various audiences.

Analysing & problem solving:

  • Keen eye for detail with the ability to maintain standards of accuracy under pressure of tight deadlines.
  • Excellent analytical and critical thinking skills.
  • Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and the internet. 

Delivering quality and results:

  • High degree of commitment and flexibility. 
  • High level of customer and service-orientation. 

Prioritising and organising:

  • Good administrative and organisational skills. 

Resilience:

  • Very good interpersonal skills, with the ability to work well, both independently and in a team. 
  • Ability to remain effective under a heavy workload and demonstrate resistance to stress.

Living diversity:

  • Ability to work effectively in an international and multi-cultural environment. 

d. Fulfil the condition stipulated in Article 5 of the Decision of the Executive Director on the Duration of contracts of employment for Temporary Agents, at the time of acceptance of the possible offer of employment.

SELECTION PROCEDURE

The Authority Authorised to Conclude Contracts of Employment (AACC) sets up a Selection Committee, which consists of at least three members, consisting of one chair and at least one member from the Administration of Europol and one member designated by the Staff Committee. 

In specific cases, in particular for selection procedures of experts, additional members may be designated from Europol, from outside Europol or from outside the Union institutions.

The Selection Committee determines candidates’ suitability for the position by assessing their skills, experience and qualifications against the established job profile and makes an initial selection from the applications received.

The Selection Committee will invite the 5 highest scoring candidates (short-listed). All candidates having a score equal to the 5th highest scoring candidate will be included to the list of invited candidates.

Shortlisted applicants are invited to participate in a post-related selection procedure, generally consisting of written and/or practical tests and competency-based interviews.

The AACC takes a decision of appointment on the basis of advice from the Selection Committee, and will inform the Selection Committee accordingly. The AACC has also the possibility to establish a reserve list of successful candidates, which is, in principle, valid for 12 months. The validity of the reserve list may be extended, in principle, for 12 months. All candidates who attend the selection procedure will be informed of the outcome.

Candidates who attended a selection procedure may request feedback on their performance of the written test and interview within three months after the selection procedure. Europol will not be in a position to respond to feedback inquiries received outside this time frame.

The Selection Committee’s work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the members of the Selection Committee or for anyone to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Europol Recruitment Team.

Detailed information on the selection procedure, including the appeal procedure is available in the Europol Recruitment Guidelines, which can be found on Europol’s website.

SALARY

Scale: AD6

The basic monthly salary is EUR 5.416,58 (step 1) or EUR 5.644,20 (step 2).

The step in grade is determined on the basis of professional experience gained after the education required for the position and in line with applicable implementing rules.

In addition, if applicable, allowances such as expatriation allowance, household allowance, dependent child and education allowance may be granted.

Europol offers a comprehensive welfare package comprising additional benefits such as medical insurance, unemployment and invalidity allowance as well as a pension scheme.

Salaries are subject to a community tax but exempt from national taxation.

TERMS AND CONDITIONS

Probation period

Engagement for this position is subject to the successful completion of a probationary period of 9 months. Within this period the successful candidate will have to undergo a post-related security screening.

Europol reserves the right to terminate the contract of employment during or at the end of the probation period in accordance with Article 14 of CEOS.

Security screening and certificate of good conduct.

All candidates who have successfully passed a selection procedure are required to apply for a national "certificate of good conduct" at the time an offer of employment is made. The "certificate of good conduct" must be provided to Europol prior the signature of the employment contract. In case of unfavourable entries in the "Certificate of good conduct" Europol reserves the right not to award an employment contract.

However, the national certificate of good conduct does not substitute a valid full Personal Security Clearance Certificate (PSCC) that must be obtained for all Europol staff at the level indicated in this Vacancy Notice. A PSCC is a certificate issued by a competent authority establishing that an individual is security cleared. It contains: the level of clearance; the date of issuance and the date of expiry. Failure to obtain the requisite security clearance before the expiration of the probationary period may be cause for termination of employment contract.

The requested level of Security Clearance for this post is: CONFIDENTIAL UE/EU CONFIDENTIAL.

Contract of employment

The successful candidate will be recruited as Temporary Agent AD6 pursuant to Article 2 (f) of CEOS for a fixed period of 4 years (full-time – 40 hours a week).

The contract may be renewed not more than once, in principle, for a fixed period of two years. Any further renewal shall be for an indefinite period.

The place of employment will be The Hague, The Netherlands.

For further information on terms and conditions please consult the EU Staff Regulations which are available on Europol’s website.

ADDITIONAL INFORMATION

Privacy Statement

Europol respects your privacy and is committed to protecting your personal data. Your data will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data applicable to Europol under Article 46 of the Europol Regulation.

For additional information, please consult the applicable privacy statement available on our website.

MAIN DATES

Deadline for application: 9 September 2019, 23:59 CET 

Recruitment procedure: September/October 2019

APPLICATION PROCESS AND SELECTION PROCEDURE

Please refer to the EUROPOL RECRUITMENT GUIDELINES available on Europol’s website for further details on the application process and the selection procedure.

CONTACT DETAILS

For further details on the application process please call +31 (0) 70 353 1298 or +31 (0) 70 302 5235.

Apply

Deadline

09 September 2019, 23:59:59 CEST

Contract type

Non-Restricted Temporary Agent

Unit/Group

Governance Directorate

Reports to

Head of Unit-Procurement