Head of the Finance Unit (AD9)

Europol/2019/TA/AD9/369

ABOUT EUROPOL

This selection procedure is intended to establish a reserve list of successful candidates (indicative number is 3). There is one available post.

Europol may retain the right to make use of the reserve list to select candidates for similar posts, should business needs require so

Europol is a well-established and recognised organisation that became an EU agency in 2010. It is constantly looking for creative, self-reliant and energetic employees, who are up to the challenges involved in international crime-fighting, to work in its state-of-the-art headquarters in The Hague, the Netherlands.

It employs more than 1,000 personnel, including around 130 analysts, to identify and track the most dangerous criminal and terrorist networks in Europe. Our people come from a variety of professional backgrounds such us law enforcement, finance, legal, information technologies, human resources, communication, etc.

Working in close-knit teams, our specialists use their expertise and our cutting-edge technology to support investigations into serious organised crime and terrorism within and outside the EU.

Europol has:
• disrupted many criminal and terrorist networks
• contributed to the arrest of thousands of dangerous criminals
• helped recover millions of euros of crime proceeds
• helped hundreds of victims of trafficking and abuse, including children.

The working environment at Europol has a lot to offer. It is:
• highly collaborative
• intellectually stimulating
• multilingual
• multidisciplinary
• international

Prospective candidates should be prepared to work in a dynamic and fast-moving environment that requires a high level of flexibility, and should have the ability to perform well within a team.

Europol is an equal opportunities employer and encourages applications without distinction on the basis of gender, colour, racial, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, nationality, age, sexual orientation or gender identity.

We aim to create and maintain a healthy and attractive work environment that supports women and men in their career planning and in achieving a healthy work-life balance.

Employment at Europol is open to nationals of EU Member States. There is no nationality quota system in operation, but Europol is striving for a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members. Applications from female candidates are particularly encouraged.

If you would like to be part of a supportive team that allows you to make a strong contribution, and if you have seen a position that appeals to you, we'd like to hear from you.

Under Europol’s organisational structure, the Capabilities Directorate hosts two Departments, ICT and Administration.
The Administration Department is responsible for ensuring the delivery of the following services, in the interest of the service and in compliance with the Financial and Staff Regulations and other applicable provisions:
1. Planning and monitoring Europol’s financial and human resources at corporate level;
2. Managing the recruitment, administration and development of Europol’s staff;
3. Developing and implementing Europol’s policies, processes and procedures related to financial planning and administration;
4. Facilities management, including the logistical management of Europol’s non-ICT devices. The Finance Unit is responsible for procurement & contract management, financial & grant management, budgetary management and financial planning and reporting.

BACKGROUND, MAIN PURPOSE AND TASKS OF THE POST

Under the leadership of the Head of Administration, the Head of the Finance Unit is responsible for managing Europol’s financial resources in line with the Organization’s regulatory framework, policies and practices, and for enabling Europol to work effectively and efficiently towards achieving the objectives set by its multi-stakeholder community.
Heading a diverse team of approximately 50 staff members, the incumbent advises the Head of the Administration Department on a wide range of matters in relation to procurement and contract management, financial and grant management and planning and reporting and develops and executes Europol’s multi-annual financial strategy.
S/he fosters teamwork and cultivates cooperation within and outside team structures, champions the introduction of innovative financial management tools and instruments and ensures that the principle of sound financial management is fully enshrined in Europol’s activities.

The incumbent reports to the Head of the Administration Department.

The successful applicant will have to carry out the following main duties:
• Develop and execute Europol’s financial strategy in compliance with the applicable legal framework and in line with business needs;
• Devise and implement policies and procedures; review and make recommendations for the revision of Europol’s financial regulations in consultation with other Europol stakeholders;
• Manage the staff of the Finance Unit; monitor performance, conduct performance evaluations and identify and address development needs of staff members;
• Define individual and team objectives and metrics in line with Europol’s multi-annual program and work plans; monitor progress and ensure corrective action is taken timely where necessary; regularly advise the Head  of Administration on Europol’s financial performance;
• Support the preparation of Europol’s annual accounts; formulate and coordinate budget proposals and financing plans; regularly report on budget implementation and make recommendations for optimization;
• Coordinate the implementation of revenue and expenditure in accordance with the principle of sound financial management;
• Take responsibility for the management and execution of tender procedures and other matters relating the procurement of goods and services for Europol;
• Oversee the coordination and registration of fixed assets and inspection of the inventory;
• Represent the Organization in internal and external meetings and provide authoritative advice on matters relating to the mandate of the Finance Unit;
• Collaborate closely with the Accounting Officer and other Europol financial actors to exchange and advise on implementation and policies and to ensure compliance with applicable frameworks;
• Perform any other tasks in the area of competence as assigned by line management.

REQUIREMENTS - ELIGIBILITY CRITERIA

CANDIDATES MUST:
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen; 
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Produce appropriate character references as to his or her suitability for the performance of the duties;
• Be physically fit to perform the duties pertaining to the position (prior to appointment, the successful candidate will be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that the candidate fulfils the requirements of Article 12(2)(d) CEOS);
• Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.

CANDIDATES MUST HAVE:
• A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more;
OR
• A level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is three years;

In addition to the above at least 12 years of professional work experience gained after the award of the diploma.

REQUIREMENTS - SELECTION CRITERIA

a. Professional experience (assessed mainly during the shortlisting phase):
• At least 9 years of professional experience in the area of financial management and reporting;
• Experience with public procurement and asset administration;
• Experience with contract management;
• People management experience;
• Experience working in a multicultural environment.

REQUIREMENTS - SELECTION CRITERIA

b. Professional knowledge (assessed during the selection procedure – written test and /or interview )
Essential:
• In-depth knowledge of corporate finance and accounting principles in the public sector;
• Sound knowledge of financial analysis, planning, forecasting and budgeting;
• Knowledge of procurement and contract management principles;
Desirable:
• Knowledge of the financial rules and regulations applicable to the European Union.

c. General competencies (assessed during the selection procedure - interview): 
Communicating:
• Excellent communication skills in English, both orally and in writing.
• Excellent presentation skills.
• Ability to draft clear and concise documents on complex matters for various audiences.
Analysing & problem solving:
• Excellent analytical, organisational and decision-making skills including the ability to establish clear priorities.
• Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and the internet.
Delivering quality and results:
• Ability to display initiative, flexibility and a drive for improvement.
Prioritising and organising:
• Excellent ability to manage projects/programmes and familiarity with project management terminology and methodology.
• Excellent organizational skills including the ability to plan work load, establish clear priorities and exercise initiative.
Resilience:
• Excellent interpersonal skills with the ability to develop and maintain effective working relationships with a wide range of internal and external stakeholders and to understand organisational dynamics.
Living diversity:
• Ability to establish and maintain effective working relations with co-workers in an international and multi-disciplinary work environment.

d. Managerial skills and competencies (assessed during the selection procedure/assessment centre):
• Managing – developing and implementing work processes; drawing up and managing budgets; introducing improvements and supervising change in work methods;
• Steering – ensuring the achievement of set objectives by efficiently managing time, human, material and financial resources;
• Integrating – integrating and linking relevant data, understanding the critical issues, formulating alternatives and reaching correct conclusions;
• Motivating – achieving high team performance by entrusting the right people with right responsibilities, recognising their efforts and adjusting own management style as necessary;
• Guiding people – giving clear guidance, monitoring progress and taking corrective measures in order to achieve the set objectives in accordance with the available means;
• Influencing – persuading others by making good impression, using convincing arguments, creating win-win situations and adapting to the audience in order to reach the goals;
• Coping – controlling one’s emotions and responding in a constructive way to stressful situations, when facing obstacles, opposition and criticism;
• Managing diversity – showing awareness of all dimensions of diversity; creating an inclusive and respectful working environment that values diversity and accommodates different working styles and contributions of the team; proactively addressing sensitive diversity related issues.

e. Additional condition:

Fulfil the condition stipulated in Article 5 of the Decision of the Executive Director on the Duration of contracts of employment for Temporary Agents, on the start date of the possible contract of employment which may be offered. 

SELECTION PROCEDURE

The Authority Authorised to Conclude Contracts of Employment (AACC) sets up a Selection Committee, which consists of at least three members, consisting of one chair and at least one member from the Administration of Europol and one member designated by the Staff Committee.

In specific cases, in particular for selection procedures of experts, additional members may be designated from Europol, from outside Europol or from outside the Union institutions.

The Selection Committee determines candidates’ suitability for the position by assessing their skills, experience and qualifications against the established job profile and makes an initial selection from the applications received.

The Selection Committee will invite the 5 highest scoring candidates (short-listed). All candidates having a score equal to the 5th highest scoring candidate will be included to the list of invited candidates. 

Shortlisted candidates are invited to participate in a post-related selection procedure, generally consisting of written and/or practical tests,  assessment centre and competency-based interviews.

The AACC takes a decision of appointment on the basis of advice from the Selection Committee, and will inform the Selection Committee accordingly. The AACC has also the possibility to establish a reserve list of successful candidates, which is, in principle, valid for 12 months. The validity of the reserve list may be extended, in principle, for 12 months. All candidates who attend the selection procedure will be informed of the outcome.

Candidates who attended a selection procedure may request feedback on their performance of the written test and interview within three months after the selection procedure. Europol will not be in a position to respond to feedback inquiries received outside this time frame.

The Selection Committee’s work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the members of the Selection Committee or for anyone to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Europol Recruitment Team.

Detailed information on the selection procedure, including the appeal procedure is available in the Europol Recruitment Guidelines, which can be found on Europol’s website.

SALARY

Scale: AD9

The basic monthly salary is EUR 7.845,39 (step 1) or EUR 8.175,07 (step 2).

The step in grade is determined on the basis of professional experience gained after the education required for the position and in line with applicable implementing rules.

In addition, if applicable, allowances such as expatriation allowance, household allowance, dependent child and education allowance may be granted. 

Europol offers a comprehensive welfare package comprising additional benefits such as medical insurance, unemployment and invalidity allowance as well as a pension scheme.

Salaries are subject to a community tax but exempt from national taxation.

TERMS AND CONDITIONS

PROBATION PERIOD
Engagement for this position is subject to the successful completion of a probationary period of 9 months. Within this period the successful candidate will have to undergo a post-related security screening.

Europol reserves the right to terminate the contract of employment during or at the end of the probation period in accordance with Article 14 of CEOS.

SECURITY SCREENING AND CERTIFICATE OF GOOD CONDUCT
All candidates who have successfully passed a selection procedure are required to apply for a national "Certificate of good conduct" at the time an offer of employment is made.

The "certificate of good conduct" must be provided to Europol prior the signature of the employment contract. In case of unfavourable entries in the "Certificate of good conduct" Europol reserves the right not to award an employment contract. However, the national certificate of good conduct does not substitute a valid full Personal Security Clearance Certificate (PSCC) that must be obtained for all Europol staff at the level indicated in the Job Description.

A PSCC is a certificate issued by a competent authority establishing that an individual is security cleared. It contains: the level of clearance, the date of issuance and the date of expiry. Failure to obtain the requisite security clearance before the expiration of the probationary period may be cause for termination of employment contract.

The requested level of Security Clearance for this post is: CONFIDENTIAL UE/EU CONFIDENTIAL.

CONTRACT OF EMPLOYMENT
The successful candidate will be recruited in the type of post Head of Unit or equivalent and function group AD grade 9 pursuant to Article 2 (f) of CEOS and Annex I EUSR.

The initial contract will be concluded for a period of 4 years (full-time – 40 hours a week). The contract may be renewed, in principle, for a period of 2 years. Any further renewal shall be for an indefinite duration.

If the successful candidate is already a member of temporary staff 2(f) in the relevant function group, he/she will be offered the opportunity of contract continuity, subject to establishment plan availabilities. 

The place of employment will be The Hague, The Netherlands.

For further information on terms and conditions, please consult the EUSR/CEOS available on Europol’s website.

ADDITIONAL INFORMATION

Privacy Statement
Europol respects your privacy and is committed to protecting your personal data. Your data will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data applicable to Europol under Article 46 of the Europol Regulation.

For additional information, please consult the applicable privacy statement available on our website.

MAIN DATES

Deadline for application: 30 August 2019, 23:59 CET
Recruitment procedure: September/October 2019
   

APPLICATION PROCESS AND SELECTION PROCEDURE
Please refer to the Europol Recruitment Guidelines available on Europol’s website for further details on the application process and the selection procedure.

CONTACT DETAILS
For further details on the application process please call +31 (0) 70 302 5235 or +31 (0) 70 353 1298. You may also contact us by email.

Apply

Deadline

30 August 2019, 23:59:59 CEST

Contract type

Non-Restricted Temporary Agent

Unit/Group

Capabilities Directorate

Reports to

Head of the Administration Department, Capabilities Directorate