Specialist - Coordinator within Operations Directorate (AD6)

Europol/2019/TA/AD6/392

ABOUT EUROPOL

This selection procedure is intended to establish a reserve list of successful candidates (indicative number is 3). Europol may retain the right to make use of the reserve list to select candidates for similar posts, should business needs require so. There is currently 1 (one) post available.

The post of Specialist – Coordinator is considered a restricted post that may be filled without limitation to candidates coming from a competent authority, as stipulated in Annex II of the relevant decision of the Management Board of Europol of 13 December 2017. The Europol Recruitment Guidelines may be consulted for further details.

Europol is a well-established and recognized organisation that became an EU agency in 2010. It is constantly looking for creative, self-reliant and energetic employees, who are up to the challenges involved in international crime-fighting, to work in its state-of-the-art headquarters in The Hague, the Netherlands.

Europol employs more than 1,000 personnel, including around 160 analysts, to identify and track the most dangerous criminal and terrorist networks in Europe. Our people come from a variety of professional backgrounds such as law enforcement, finance, legal, information technologies, human resources, communication, etc.

Working in close-knit teams, our specialists use their expertise and our cutting-edge technology to support investigations into serious organised crime and terrorism within and outside the EU.

A solid track record
Europol has:
• disrupted many criminal and terrorist networks
• contributed to the arrest of thousands of dangerous criminals
• helped recover millions of euros of crime proceeds
• helped hundreds of victims of trafficking and abuse, including children

The working environment at Europol has a lot to offer. It is:
• highly collaborative
• intellectually stimulating
• multilingual
• multidisciplinary
• international

Prospective candidates should be prepared to work in a dynamic and fast-moving environment that requires a high level of flexibility, and should have the ability to perform well within a team.

Equal opportunity
Europol is an equal opportunities employer and encourages applications without distinction on the basis of gender, colour, racial, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, nationality, age, sexual orientation or gender identity.
We aim to create and maintain a healthy and attractive work environment that supports our colleagues in their career planning and in achieving a healthy work-life balance.
Employment at Europol is open to nationals of EU Member States. There is no nationality quota system in operation, but Europol is striving for a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members.
If you would like to be part of a supportive team that allows you to make a strong contribution, and if you have seen a position that appeals to you, we’d like to hear from you.

 

BACKGROUND, MAIN PURPOSE AND TASKS OF THE POST

The Operations Directorate deals with the core business of Europol, improving the effectiveness and cooperation of the competent authorities in the Member States in preventing and combating serious and organised crime, as well as terrorism affecting the Member States. This requires close cooperation with the Liaison Bureaux at Europol and via them with the Operational Teams in the Member States.

Europol delivers a number of products and services to national law enforcement agencies to support them in their fight against international serious and organised crime, as well as terrorism.

Under Europol’s organisational structure, the Operations Directorate hosts five distinct Departments: Front Office, European Serious Organised Crime Centre, European Cyber Crime Centre, European Counter Terrorism Centre, Horizontal Operational Services. 

The Specialist - Coordinator will mainly focus on the Directorate’s administrative planning, monitoring and coordination and will assist the Deputy Executive Director with the delivery of administrative and strategic support and coordination. 

The successful applicant will have to carry out the following main duties: 

  • Facilitate key aspects of the internal administration of the Operations Directorate as instructed and help coordinate activities on intra- and interdepartmental issues; 
  • Prepare and support the planning of activities for the directorate and / or individual departments and maintain and update statistics, plans and overviews in relation to the annual work programme and work plan; 
  • Coordinate administrative processes and / or sub-processes of the directorate and implement and communicate changes to processes, procedures and workflows; track actions, monitor time lines and escalate issues to management; 
  • Carry out research and perform analysis on matters of relevance to the directorate, provide information to and brief management where necessary; 
  • Draft management reports or parts thereof as requested; 
  • Implement or contribute to projects in an area of relevance; 
  • Any other duties in the area of competence as assigned by the line management.

REQUIREMENTS - ELIGIBILITY CRITERIA

a. Candidates must
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Produce appropriate character references as to his or her suitability for the performance of the duties;
• Be physically fit to perform the duties pertaining to the position (prior to appointment the successful candidate will be   medically examined by one of the institution’s medical officers in order that the institution may be satisfied that the candidate fulfils the requirements of Article 12(2)(d) CEOS);
• Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.

b. Candidates must have
• A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is three years or more;
• Professional training of an equivalent level in a relevant area (e.g. Police Officer’s School) and after having completed the training, at least the number of years of relevant professional experience as indicated below:

Duration of professional training    Additional professional experience required for equivalency
More than 6 months and up to 1 year   3 years
More than 1 year and up to 2 years      2 years
More than 2 years                                 1 years

• In addition to the above have at least 3 years of professional work experience gained after the award of the diploma.

REQUIREMENTS - SELECTION CRITERIA

a. Professional experience (assessed mainly during the Shortlisting phase):

Essential:
• At least 3 years of experience in planning and co-ordination of administrative activities in the public sector, preferably in support to law enforcement entities;
• At least 3 years of experience of working in an environment characterized by complex governance, and strict regulatory requirements;
• At least 3 years of experience of capacity building in an international, multi-stakeholder environment, including the implementation of new legislation, (re)design of business processes and training coordination;
• Experience in writing policy documents and reports for a wide range of audiences.

b. Professional knowledge (assessed during the Selection procedure - Written/Practical test and/or Interview)

Essential:
• Knowledge of administrative and management principles applicable to public administration and governance;
• Knowledge of methodologies, tools and best practices for planning, forecasting and reporting;
• Knowledge of law enforcement support methods and best practices.

c. General competencies (assessed during the Selection procedure - Written/Practical test and/or Interview):

Essential:
Communicating:
• Very good communication skills in English, both orally and in writing.
• Ability to draft clear and concise documents on complex matters for various audiences.
Analysing & problem solving:
• Keen eye for detail with the ability to maintain standards of accuracy under pressure of tight deadlines.
• Excellent analytical and critical thinking skills.
• Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and the internet.
Delivering quality and results:
• High degree of commitment and flexibility.
• High level of customer and service-orientation.
Prioritising and organising:
• Good administrative and organisational skills.
Resilience:
• Very good interpersonal skills, with the ability to work well, both independently and in a team.
• Ability to remain effective under a heavy workload and demonstrate resistance to stress.
Living diversity:
• Ability to work effectively in an international and multi-cultural environment.

d. Fulfil the condition stipulated in Article 5 of the Decision of the Executive Director on the Duration of contracts of employment for Temporary Agents, on the start date of the possible contract of employment which may be offered.

SELECTION PROCEDURE

The Authority Authorised to Conclude Contracts of Employment (AACC) sets up a Selection Committee, which consists of at least three members, consisting of one chair and at least one member from the Administration of Europol and one member designated by the Staff Committee.

For restricted posts (including restricted-Annex II posts), the AACC designates up to two additional members of the Selection Committee if so requested by the Chairperson of the Management Board. The additional members shall consist of a representative of the presidency of the Council of the European Union or one representative of the presidency and one representative of another Member State.

The Selection Committee determines candidates’ suitability for the position by assessing their skills, experience and qualifications against the established job profile and makes an initial selection from the applications received.

The Selection Committee will invite the 5 highest scoring candidates (shortlisted). All candidates having a score equal to the 5th highest scoring candidate will be included to the list of invited candidates.

The personal data (name, citizenship, date/ place of birth, address, e-mail, telephone number, current employment) of the shortlisted candidates that are members of a national competent authority applying for a restricted or are applying for a restricted – Annex II post will be provided to the concerned Europol National Unit with the purpose to issue the Europol National Unit Confirmation.

Shortlisted applicants are invited to participate in a post-related selection procedure, generally consisting of written and/or practical tests and competency-based interviews.

The AACC takes a decision of appointment based on advice from the Selection Committee, and will inform the Selection Committee accordingly. The AACC has also the possibility to establish a reserve list of successful candidates, which is, in principle, valid for 12 months. The validity of the reserve list may be extended once, in principle, for 12 months. All candidates who attend the selection procedure will be informed of the outcome.

Candidates who attended a selection procedure may request feedback on their performance of the written test and interview within three months after the selection procedure. Europol will not be in a position to respond to feedback inquiries received outside this time frame.

The Selection Committee’s work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the members of the Selection Committee or for anyone to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Europol Recruitment Team.

Detailed information on the selection procedure, including the appeal procedure is available in the Europol Recruitment Guidelines, which can be found on Europol’s website.

SALARY

Scale: AD6

The basic monthly salary is EUR 5.416,58 (step 1) or EUR 5.644,20 (step 2).

The step in grade is determined on the basis of professional experience gained after the education required for the position and in line with applicable implementing rules.

Staff pay EU tax at source but salaries are exempt from national taxes. Compulsory deductions are made for medical insurance, pension and unemployment insurance.

Subject to the applicable conditions being met, as defined in the EU Staff Regulations (EUSR)/CEOS and further specified in the case law of the Court of Justice of the European Union, allowances such as expatriation allowance (16% of basic gross salary) or foreign residence allowance (4% of basic gross salary), household allowance, dependent child and / or education allowance may be granted.

Staff enjoy worldwide insurance coverage by the Joint Sickness Insurance Scheme (JSIS) and are insured against sickness, the risk of occupational disease and accident.

Europol offers flexible working arrangements, a comprehensive provision for annual leave as well as parental leave supporting a healthy work-life balance.

TERMS AND CONDITIONS

Probation period

Engagement for this position is subject to the successful completion of a probationary period of 9 months. Within this period the successful candidate will have to undergo a post-related security screening.

Europol reserves the right to terminate the contract of employment during or at the end of the probation period in accordance with Article 14 of CEOS.

Security screening and certificate of good conduct

All candidates who have successfully passed a selection procedure are required to apply for a national “certificate of good conduct” at the time an offer of employment is made. The “certificate of good conduct” must be provided to Europol prior the signature of the employment contract. In case of unfavourable entries in the “Certificate of good conduct” Europol reserves the right not to award an employment contract.

However, the national certificate of good conduct does not substitute a valid full Personal Security Clearance Certificate (PSCC) that must be obtained for all Europol staff at the level indicated in this Vacancy Notice. A PSCC is a certificate issued by a competent authority establishing that an individual is security cleared. It contains: the level of clearance; the date of issuance and the date of expiry. Failure to obtain the requisite security clearance before the expiration of the probationary period may be cause for termination of employment contract.

The requested level of Security Clearance for this post is: CONFIDENTIAL UE/EU CONFIDENTIAL

Contract of employment

The successful candidate will be recruited in the type of post of Administrator and function group AD, grade 6 pursuant to Article 2(f) CEOS and Annex I EUSR.

The initial contract will be concluded for a period of 5 years (full-time – 40 hours a week). The contract may be renewed only once, in principle, for a period of 4 years.

The overall duration of the contracts on restricted posts of Europol staff members will be taken into account if they are successful in the selection procedure. 

The place of employment will be The Hague, The Netherlands.

For further information on terms and conditions, please consult the EUSR/CEOS available on Europol’s website

ADDITIONAL INFORMATION

Privacy Statement

Europol respects your privacy and is committed to protecting your personal data. Your data will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data applicable to Europol under Article 46 of the Europol Regulation.

For additional information, please consult the applicable privacy statement available on our website.

Handling of personal data – restricted posts under Annex II
The post of Specialist – Coordinator is a restricted post that may be filled without limitation to candidates coming from a competent authority, as stipulated in Annex II of the relevant decision of the Management Board of Europol of 13 December 2017.

The personal data (name, citizenship, date/ place of birth, address, e-mail, telephone number, current employment) of shortlisted candidates who are members of a national competent authority applying for a restricted – Annex II post will be provided to the concerned Europol National Unit, in order to validate that the candidate is a member of a competent authority and to obtain the Europol National Unit confirmation.

The personal data (name, citizenship, date/ place of birth, address, e-mail, telephone number, current employment) of shortlisted candidates for a restricted- Annex II post who declared at the time of application that they are not members of a competent authority (civilian candidates) will be provided to the concerned Europol National Unit after the closing date for applications, in order to verify their status as a civilian.

Provision of personal data to the Europol National Unit is subject to civilian candidates giving their consent at the time of application. The personal data provided data will be used for verification purposes only and retained by the Europol National Units for a maximum of three weeks after the closing date for applications indicated on the vacancy notice, after which they will be deleted.

If consent is not given, Europol will request documents such as copies of the latest employment contract or payslip as proof of their civilian status from shortlisted candidates.

The purpose of the verification process is to ensure conformity with the Decision of the Management Board of Europol of 28 February 2019 laying down general implementing provisions on the procedures governing the engagement and the use of temporary agents at Europol.

MAIN DATES

Deadline for application: 05 September 23:59 CET
Recruitment procedure: September/October 2019

APPLICATION PROCESS AND SELECTION PROCEDURE

Please refer to the EUROPOL RECRUITMENT GUIDELINES available on Europol’s website for further details on the application process and the selection procedure.

CONTACT DETAILS

For further details on the application process please call +31 (0) 70 353 1298 or +31 (0) 70 302 5235.

Apply

Deadline

05 September 2019, 23:59:59 CEST

Contract type

Restricted Annex II Temporary Agent

Unit/Group

Operations Directorate

Reports to

Senior Specialist - Operations Directorate