Seconded National Expert – Capabilities Directorate Business Product Management (CDBPM) - DEADLINE EXTENDED



This selection procedure is intended to establish a reserve list of successful candidates (indicative number is 3). There is one available post. Europol may retain the right to make use of the reserve list to select candidates for similar secondments, should business needs require so.

Europol is a well-established and recognized organisation and an EU agency since 2010. It is constantly looking for creative, self-reliant and energetic employees, who are up to the challenges involved in international crime-fighting, to work in its state-of-the-art headquarters in The Hague, the Netherlands.

Europol employs more than 1,000 personnel, including around 160 analysts, to identify and track the most dangerous criminal and terrorist networks in Europe. Our people come from a variety of professional backgrounds such as law enforcement, finance, legal, information technologies, human resources, communication, etc.

Working in close-knit teams, our specialists use their expertise and our cutting-edge technology to support investigations into serious organised crime and terrorism within and outside the EU.

A solid track record
Europol has:
• disrupted many criminal and terrorist networks
• contributed to the arrest of thousands of dangerous criminals
• helped recover millions of euros of crime proceeds
• helped hundreds of victims of trafficking and abuse, including children

The working environment at Europol has a lot to offer. It is:
• highly collaborative
• intellectually stimulating
• multilingual
• multidisciplinary
• international

Prospective candidates should be prepared to work in a dynamic and fast-moving environment that requires a high level of flexibility, and should have the ability to perform well within a team.


Under Europol’s organisational structure, the Capabilities Directorate hosts the ICT (C1) Department, the Administration (C5) Department and the team managing Europol’s portfolio of information management products, services and initiatives (CDBPM).
CDBPM is placed in the Capabilities Directorate and is responsible for the coordination and management of the information management products and services in accordance with business demand and organisational strategy, including:
• Developing and monitoring the implementation of information management strategies in close consultation with all stakeholders;
• Establishing and maintaining information management standards (interoperability; business product management; handling of operational information) including the periodic review of the efficiency and effectiveness of the business products and services;
• Managing the business applications (EIS, SIENA, EPE, new systems processing personal data), their processes and their evolution in alignment with the relevant strategies, legal requirements and stakeholder expectations;
• Capturing and coordinating business demands in order to create a single interface to the ICT function, including analysis and transformation of these requirements into concrete products and services that effectively complement the existing portfolio;
• Managing the programs and projects of initiatives in the area of information management on the basis of a business driven approach;
• The overall purpose of the role is to support the implementation of small, medium and large sized projects in the area of information management. The post-holder reports to CDBPM’s Head of Team (Senior Specialist).

The successful candidate will have to carry out the following main duties:
• Scan the EU law enforcement environment in order to identify Information Management initiatives aiming at adding value to international policing where Europol could play a role, including following up on requests for Europol’s support by Member States and Third Parties;
• Participate in the elicitation and analysis of the business requirements of the above-mentioned initiatives and support the consequent implementation projects;
• Support Europol projects aiming at developing or enhancing interoperability between Europol core systems or between Europol core systems and national systems and/or large scale EU systems;
• Act as the Universal Message Format (UMF) product management officer, managing day-to-day operations of UMF, in particular maintain, develop, promote, organise training, and support implementation of UMF in collaboration with the business product managers of products making use of the standard;
• Provide other business product management support as required.


Candidates must:
• Be a member of a competent authority in the meaning of the Article 2a) of the Europol Regulation and enjoy full rights as a citizen of a Member State;
• Produce evidence of a thorough knowledge of one the Union languages and a satisfactory knowledge of a second language;
• Possess at least 3 years of professional experience in the field of law enforcement relevant to the duties to bearried out during the secondment.


a. Professional experience (assessed mainly during the shortlisting):
• Experience of law enforcement Information Management; e.g. information exchange, criminal analysis and specialist knowledge sharing;
• Experience in projects related to Information Management, including interoperability projects;
• Experience in the elicitation and analysis of business requirements.
• Experience in international law enforcement information exchange acquired for example in a Europol National Unit, an INTERPOL National Central Bureau or a SIRENE office.

b. Professional knowledge (assessed during the selection procedure – written test and/or interview)
• Knowledge of law enforcement information exchange and analysis methods;
• Knowledge of international police and judicial co-operation;
• Knowledge of business requirements engineering techniques;
• Knowledge of project management principles.
• Knowledge of database management, XML/XSD schemes and related techniques;
• Knowledge of information modelling tools;
• Knowledge of the currently adopted UMF standard.

c. General competencies (assessed during the selection procedure – written test and/or interview)
• Very good communication skills in English, both orally and in writing;
• Ability to draft clear and concise documents on complex matters for various audiences.
Analysing & problem solving:
• Keen eye for detail with the ability to maintain standards of accuracy under pressure of tight deadlines;
• Excellent analytical and critical thinking skills;
• Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and the internet.
Delivering quality and results:
• High degree of commitment and flexibility.
Prioritising and organising:
• Good administrative and organisational skills.
• Ability to work well under pressure, both independently and in a team;
• Very good interpersonal skills, including the ability to effectively liaise with other departments, groups and teams as well as with external partners.
Living diversity:
• Ability to work effectively in an international and multi-cultural environment.


The Deputy Executive Director of Europol’s Capabilities Department sets up a Selection Committee, chaired by the Head of the relevant Department or a senior representative, and composed of a representative of the respective Unit, as well as of the Human Resources Unit.

The Selection Committee assesses the applications received in order to make an initial selection of candidates meeting all eligibility criteria and examines their qualifications, experience and skills against the selection criteria set out in the notice of secondment. Only candidates scoring above the pass-mark of 60% of the total score will be considered to participate in the selection procedure.

The Selection Committee will invite the 5 highest scoring candidates. All candidates having a score equal to the 5th highest scoring candidate will be included in the list of invited candidates. The Selection Committee conducts a structured video-conference or telephone interview with the shortlisted candidates in English in order to evaluate their language skills, validate their experience and assess whether they possess the key skills required. Candidates will also be invited to participate in a written exercise conducted remotely. The overall pass-mark for the selection procedure is 70% of the total score for test and interview.

After the selection procedure has taken place, the Selection Committee proposes a list of successful candidates to the Deputy Executive Director Capabilities. Once the outcome is confirmed, Europol informs the candidates.

The secondment is finally effected by an exchange of letters between the Deputy Executive Director Capabilities and the seconding authority, specifying the details of the secondment in accordance with the Management Board Decision laying down the rules on the secondment of National Experts of 4 October 2019.

Europol may also establish a reserve list of successful candidates valid for up to 12 months. The validity of the reserve list may be extended once for up to 12 months. The list of SNE selection procedures for which reserve lists have been established or extended is accessible on Europol’s website. Candidates who have been placed on a reserve list are informed by Europol.

Europol retains the right to make use of the reserve list to select candidates for similar posts within the organisation, should business needs require so. Inclusion on the reserve list does not guarantee secondment.

Appeal procedure

Candidates for SNE positions may submit a complaint to the Executive Director of Europol about a decision taken by Europol adversely affecting him / her, with the exception of decisions which are direct consequences of decisions taken by the seconding authority.

The complaint must be lodged within two months of the date the person concerned is notified of the decision. The Executive Director of Europol shall notify the person concerned of his / her reasoned decision within four months from the date on which the complaint was lodged. If at the end of that period no reply to the complaint has been received, this shall be deemed to constitute an implied decision rejecting it.


The SNE shall remain in the service of the sending authority throughout the period of secondment and shall continue to be paid by that employer. The sending authority shall also be responsible for all social rights, particularly social security and pension entitlements.
During the period of secondment the SNE is entitled to a daily subsistence allowance paid by the agency, and may also be eligible for a monthly allowance depending on the distance from the place of origin. If the SNE receives any allowance from other sources similar to the subsistence allowance paid by Europol, this amount shall be deducted.


How to apply

Candidates are required to complete the SNE Europol application form in English and submit the original application form plus two copies via the Europol National Unit of the Member State concerned.

The application form must be accompanied by a letter from the sending authority to the Executive Director of Europol expressing willingness to second the candidate. The list of addresses of the Europol National Units can be found on Europol’s website.

Applications must be received by Europol by the deadline indicated in this Notice of Secondment. Applications received after the deadline won't be accepted.

All documentation must be posted to the following address:

Regular Post: Europol, Human Resources, Recruitment and Selection, P.O. Box 90850, 2509 LW, The Hague, The Netherlands. 

Courier: Europol,Human Resources, Recruitment and Selection, Eisenhowerlaan 73, 2517KK, The Hague, The Netherlands. 

The application form must be filled in electronically and printed, signed and completed in accordance with the above requirements. Handwritten application forms cannot be accepted. Candidates who do not provide all necessary information, send the application after the specified deadline, or do not comply with any of the above will not be considered.

Receipt of all applications is confirmed by an email of acknowledgement. Candidates may check the progress of the relevant selection procedure on Europol’s website.
Europol does not accept unsolicited applications.


Equal opportunity
Europol is an equal opportunities employer and encourages applications without distinction on the basis of gender, colour, racial, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, nationality, age, sexual orientation or gender identity.
Europol aims to create and maintain a healthy and attractive work environment that supports our colleagues in their career planning and in achieving a healthy work-life balance.
Employment at Europol is open to nationals of EU Member States. There is no nationality quota system in operation, but Europol is striving for a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members.

Privacy statement
Europol respects your privacy and is committed to protecting your personal data. Your data will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data applicable to Europol under Article 46 of the Europol Regulation.

For additional information, please consult the applicable privacy statement available on our website.

Security screening

Candidates who have been selected to an SNE post are required to furnish a valid security clearance certificate before the start of the secondment. Failure to obtain or provide the requisite security clearance certificate at the requested level before the start of the secondment may render the offer invalid.
In case the security clearance certificate expires within six months of the start of the secondment, the renewal procedure will be initiated expeditiously. Europol may at any time terminate the secondment if the result of the security screening is not positive and the necessary security clearance level is not granted /extended.
The security clearance level required for this secondment is CONFIDENTIEL UE/EU CONFIDENTIAL.

Main dates
Deadline for application: Extended until 17 April 2020, 23:59 CET
Duration of the secondment: 1 year with a possible extension (up to 4 years total)
Selection procedure: May 2020

Contact details
For further details on the application process please call +31 (0) 70 353 1146 or +31 (0) 70 302 5235.



17 April 2020, 23:59:59 CEST

Contract type

Seconded National Expert


Capabilities Directorate

Reports to

Senior Specialist - Head of Team CDBPM