Seconded National Expert in the Management Board Secretariat

Restricted
Europol/2021/SNE/171

ABOUT EUROPOL

This selection procedure is intended to establish a reserve list of successful candidates. It is envisaged to start using the reserve list in Q3/Q4 of 2021.
Europol retains the right to make use of the reserve list to select candidates for similar secondments within the organisation, should business needs require so.

Organisational setting:
The Seconded National Expert (SNE) will be assigned to the Management Board Secretariat (MBS).

Mandate of the MB Secretariat: 
An integral part of Europol’s administrative and management structure, the MB is the Agency’s main governance body and primary stakeholder environment. Its main responsibilities are to provide strategic guidance to the Agency and oversee the implementation of its tasks, to adopt its annual and multi-annual work programmes and annual budget, and to exercise the powers of appointing authority. It provides a unique forum to ensure Europol’s continued development as a trusted partner that successfully meets the needs and expectations of the wider European Union law enforcement community.
The MBS provides substantive and administrative support to the MB under the guidance of the Chairperson. It also supports the work of the MB Working Groups (WGs) on Corporate Matters and on Information Management, and of other Committees established by the MB to assist in the discharge of its responsibilities.  

Purpose of the secondment:
The SNE will support the Secretary of the Management Board and the Senior Specialist within the MB Secretariat with all tasks involved in planning and conducting the meetings of the MB and its WGs.

Reporting lines:
The incumbent will report to the Secretary of the Management Board.

BACKGROUND, MAIN PURPOSE AND TASKS OF THE POST

The SNE will carry out the following main functions and duties:
•    Draft documentation for the MB and its WGs, e.g. draft agenda, summaries and minutes of meetings, and briefing notes;
•    Contribute to the advice and support that the MBS provides to the Chairperson and other MB members, particularly concerning subjects to be discussed in the MB or its WGs;
•    Analyse, draft or review policy documents;
•    Contribute to the planning, preparation, and organisation of the MB and WGs meetings, conferences, workshops and any other relevant MBS activities;
•    Facilitate a constructive relationship with the Directorates, Departments and Units within Europol, particularly in the area of Operations;
•    Follow-up EU policy developments in the area of Justice and Home Affairs, and liaise, as it may be appropriate, with the General Secretariat of the Council, the Commission, the Joint Parliamentary Scrutiny Group (JPSG) and other relevant external partners.

REQUIREMENTS - ELIGIBILITY CRITERIA

Candidates must:
•    Be a member of a competent authority in the meaning of Article 2a) of the Europol Regulation and enjoy full rights as a citizen of a Member State;
•    Produce evidence of a thorough knowledge of one of the languages of the European Union and of a satisfactory knowledge of another language of the European Union in accordance with the decision of the Management Board on the internal language arrangements of Europol as referred to in Article 64(2) of the Europol Regulation, with the understanding that the SNE will have to carry out his / her duties in a mainly English-speaking environment;
•    Have at least three years of professional experience in the field of law enforcement which is relevant to the duties to be carried out during the secondment.

REQUIREMENTS - SELECTION CRITERIA

a.    Professional experience (assessed mainly during the shortlisting):
Essential: 
•    Experience in law enforcement cooperation; 
•    Work experience in connection to the EU and/or the international environment; 
•    Experience in handing legal and policy matters relating to law enforcement, ideally in an advisory capacity. 
Desirable: 
•    Experience of servicing the activities of a governing body, preferably at EU level or in an international organisation;
•    Experience in project management and/or project support.

b.    Professional knowledge (assessed during the selection procedure)
Essential:     
•    Good knowledge of the institutional framework and functioning of the EU;
•    Good knowledge of Europol’s legal framework;
•    Knowledge of Europol’s role in support to EU internal security and law enforcement cooperation in the EU;
•    Ability to draft a wide range of documentation in English. 
Desirable:
•    Completed university studies, preferably in the area of international relations, law, European Studies or similar. 

c.    General competencies (assessed during the selection procedure)
Essential:
Communicating
•    Very good communication skills in English, both orally and in writing;
•    Ability to draft clear and concise documents on complex matters for various audiences;
Analysing & problem solving
•    Excellent analytical and critical thinking skills;
•    Keen eye for detail with the ability to maintain standards of accuracy under pressure of tight deadlines;
•    Competent user of Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and the internet.
Delivering quality and results
•    High degree of commitment and flexibility;
•    High level of customer and service-orientation;
•    Prioritising and organising;
•    Good administrative and organisational skills.
Resilience
•    Ability to work well under pressure, both independently and in a team;
•    Very good interpersonal skills, including the ability to effectively liaise with other departments, groups and teams as well as with external partners.
Living diversity
•    Ability to work effectively in an international and multi-cultural environment.

SELECTION PROCEDURE

How to apply
Member States are invited to nominate their Seconded National Experts according to the selection criteria and profile, as specified in this document.

Candidates endorsed by the national competent authorities are required to complete the SNE application form available on Europol’s website in English. 

The application form must be accompanied by a letter from the sending authority to the Executive Director of Europol expressing willingness to second the candidate.

Applications must be filled in electronically, duly signed and  submitted by means of email to Europol’s Human Resources Unit, Recruitment and Selection Team, to C2-12@europol.europa.eu via the Europol National Unit of the Member State concerned, and, if necessary, the respective Liaison Bureau. Candidates who do not provide all necessary information or do not comply with any of the above will not be considered.

Applications must be received by Europol at the latest on the day of the deadline specified in this notice of secondment. Applications received after the deadline will not be accepted. Receipt of all applications is confirmed by an email of acknowledgement. Candidates may check the progress of the relevant selection procedure on Europol’s website

Selection procedure
The Deputy Executive Director of Europol’s Capabilities Directorate (DEDC) sets up a Selection Committee, chaired by the Head of the relevant Directorate or a senior representative, and composed of a representative of the respective Unit as well as of the Human Resources Unit.

The Selection Committee establishes the pass-mark for interview and a written test or comparable practical exercise. The pass-mark for shortlisting is established as 60% of the total maximum score.

The Selection Committee assesses the applications received in order to make an initial selection of candidates meeting all eligibility criteria and examines their qualifications, experience and skills against the selection criteria set out in this notice of secondment. Candidates scoring above the pass-mark are invited to participate in a selection procedure. 

The Selection Committee will invite the 6 highest scoring candidates (shortlisted). All candidates having a score equal to the 6th highest scoring candidate will be included to the list of invited candidates.  

The Selection Committee conducts an interview with the shortlisted candidates performed remotely in order to evaluate their language skills, to assess their experience and qualifications and determine whether they possess the key skills required. The shortlisted candidates will also be invited to participate in a written test or comparable practical exercise performed remotely.

SALARY

The SNE shall remain in the service of the sending authority throughout the period of secondment and shall continue to be paid by that employer. The sending authority shall also be responsible for all social rights, particularly social security and pension entitlements.

During the period of secondment the SNE is entitled to a daily subsistence allowance paid by Europol, and may also be eligible for a monthly allowance depending on the distance from the place of origin. If the SNE receives any allowance from other sources similar to the subsistence allowance paid by Europol, this amount shall be deducted.

Detailed rules regarding the secondment of national experts to Europol are described in the Management Board Decision laying down rules on the secondment of national experts to Europol of 4 October 2019.

TERMS AND CONDITIONS

Secondment and Reserve lis
After the selection procedure has taken place, the Selection Committee establishes a list of successful candidates. 

Candidates are successful if they score above the pre-defined pass-mark for interview and a written test.

The list shall be shared with the Deputy Executive Director Capabilities Directorate (DEDC) in order to establish a Reserve List. Reserve Lists of successful candidates are valid for 3 years (36 months). Candidates who attend the selection procedure will be informed of the outcome, i.e. whether they have been successful or not.

Europol retains the right to make use of the Reserve List to select candidates for similar secondments within the organisation, should business needs require so. Inclusion on the Reserve List does not guarantee secondment.

The secondment of a successful candidate is finally effected by an exchange of letters between the Deputy Executive Director Capabilities Directorate and the seconding authority, specifying the details of the secondment, including as regards its duration, in accordance with the applicable MB Decision on SNEs.

Enquiries / measures of redress
The Selection Committee’s work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the members of the Selection Committee or for anyone to do so on their behalf. All enquiries related to a selection procedure should be addressed to the Recruitment and Selection Team at the following email address: C2-12@europol.europa.eu

As regards requests for the reason(s) candidates were found to be ineligible, the scores obtained at specific stages of the selection procedure or available measures of redress, candidates are referred to the Europol Recruitment Guidelines for SNEs available on Europol’s website for further information.

ADDITIONAL INFORMATION

Equal opportunity
Europol is an equal opportunity employer. We accept applications without distinction on grounds of gender, sexual orientation, national, ethnic or social origin, religion or beliefs, family situation, age, disability, or other non-merit factors. Our employment decisions are based on business needs, job requirements and qualifications, experience and skills.

We live diversity and provide an inclusive work environment to all. We strive to recruit, develop and retain a diverse and talented workforce through application of equal opportunity and impartiality.

Privacy statement
Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC, applies to the processing of personal data carried out in the process of selection and recruitment of Seconded National Experts at Europol following the application of this Regulation to all administrative personal data held by Europol in accordance with Article 46 of the Europol Regulation.

For additional information, candidates are referred to the applicable privacy notice available on our website

Security screening
Selected candidates are required to furnish a valid security clearance certificate before the start of the secondment. Failure to obtain or provide the requisite security clearance certificate at the requested level before the start of the secondment may render the offer of secondment invalid.

In case the security clearance certificate expires within six months of the start of the secondment, the renewal procedure will be initiated expeditiously. Europol may at any time terminate the secondment if the result of the security screening is not positive or the necessary security clearance level is not granted /extended.

The security clearance level required for this secondment is: RESTREINT UE/EU RESTRICTED.

Main dates
Publication date:            03 June 2021 
Deadline for application: 02 July 2021, 23:59 Amsterdam Time Zone
Selection procedure:      July 2021

Contact details
For further details on the application process please call +31 (0) 70 353 1146 or +31 (0) 70 353 1154.

Apply

Deadline

02 July 2021, 23:59:59 CEST

Contract type

Seconded National Expert

Unit/Group

Management Board Secretariat

Reports to

Secretary of the Management Board